Setout

Project management for architecture

Run your projects. Delight your clients.

Structured enough to run complex projects. Beautiful enough that clients show their friends.

Get early access

The problem

Two problems. One platform.

You're running complex, multi-stage projects worth hundreds of thousands of dollars. Your design work is meticulous. Your client relationships are personal. But your tools don't reflect either.

Internally, it's spreadsheets, email threads, and Dropbox folders with 47 versions of "Floor Plans FINAL final v3."

For your clients, it's even worse. They're investing hundreds of thousands of dollars and their experience is email attachments and phone calls.

Setout solves both sides. A structured practice tool for your team. A beautiful client experience for your clients.

Built for Australian architecture

ArchiTeam and AIA agreement structures, percentage-of-construction-cost billing, council planning processes, and the specific stages of residential and commercial projects. It's architecture-first — not a generic tool with templates bolted on.

For the practice

Run your practice, not your spreadsheets.

Setout gives you a structured home for every project — stages, deliverables, timelines, decisions, time tracking, and billing. Built around how architecture projects actually work.

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Templates

Define your service stages once. Instantiate for every new project. Customise as needed.

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Timeline management

Planned vs actual dates. Schedule changes with reasons. See where every project stands.

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Work planning

Plan your week against deliverables and meetings. Compare planned vs actual hours.

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Time & billing

Track hours, manage payment structures — fixed, percentage, hourly — and generate reports.

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Decision log

Every client decision recorded with context, options considered, and who was involved.

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Site documentation

Capture photos on site with automatic tagging. Run inspection checklists. Everything linked.

For the client

A client experience worth showing off.

Your clients are making one of the biggest investments of their lives. Give them a portal that matches the quality of your design work.

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Project timeline

A beautiful, scrollable journey through their project. Where they've been, where they are, what's next.

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Showcase mode

Full-screen, cinematic. Renders, floor plans, materials. Designed for the moment they hand their phone to a friend.

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Decisions & documents

Every decision, every drawing version, every meeting summary — in one place, beautifully presented.

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Calendar

Upcoming meetings, milestones, and deliverable dates. Clients always know what's coming.

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Action items

Sign-offs, file uploads, meeting prep. Clear, simple, no friction.

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Shareable

Read-only links for family and friends. No login required. Time-limited and controlled by you.

Getting started

How it works

1

Customise your templates

Start from our pre-built templates for common project types, then customise stages, deliverables, and fee structures to match your workflows.

2

Create a project

Pick a template, assign a client, customise. Setout creates the full project structure — stages, deliverables, artefacts — ready to go.

3

Invite your client

They get a beautiful portal showing their project timeline. As you progress, they see updates in real time.

Modules

Everything you need.

Practice management and client engagement, designed for architecture. Start with the core and add what you need.

Projects

Included

Stages, deliverables, decisions, documents — the structured home for every project. Templates built around ArchiTeam and AIA agreements.

Client Portal

Included

Timeline, documents, calendar, and Showcase mode. A client experience your clients will genuinely want to show their friends.

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Team Tools

Included

Dashboard, work planner, and iPhone app for site work.

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Time & Billing

Included

Track hours, manage budgets, match your agreements.

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Reporting

Included

Project status, utilisation, revenue pipeline, exports.

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AI

Included in Pro

Auto-tag photos, transcribe meetings, generate reports.

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Messaging

Add-on

In-portal messaging with email, SMS, and WhatsApp.

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Developer API

Add-on

REST API and webhooks for custom integrations.

Pricing

Simple pricing. No surprises.

Start free. Upgrade when you're ready.

Starter

Free

For trying Setout on your first projects.

  • 3 active projects
  • 3 team members
  • Client portal with Setout branding
  • 1GB storage per project
  • AI tools (buy credits as needed)

Pro

$149/mo

For practices running every project through Setout.

  • Unlimited projects
  • 9 team members included (+$15/extra seat)
  • Custom domain & branding + calendar
  • Setout iPhone app
  • Full time tracking & reports
  • 100 AI credits/month
  • 5GB storage per project

Save $298/year with annual billing

Premium

$4,999/yr

Your own branded client experience.

  • Everything in Pro
  • 9 team members included (+$12/extra seat)
  • Branded iOS & Android app
  • Showcase mode
  • Fully custom portal theme
  • 500 AI credits/month
  • Unlimited storage
  • Dedicated onboarding

First year includes app build & theme setup.

Renews at $3,999/yr — save $1,000 every year after.

See full pricing with add-ons

Ready to set out?

We're onboarding practices one at a time to make sure we get it right.

Get early access